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Posts by Team Colbert Law

Home Author Team Colbert Law (Page 2)

About Team Colbert Law

With offices in New York and Connecticut, we are ready to handle your legal needs. We have been representing condo, coop and HOA boards, businesses and individual clients for over twenty five years.

Does your current “Good Guy Guaranty” survive a tenant’s bankruptcy termination? Lessons from 387 Park S. L.L.C. v. Schulman.

Does your current “Good Guy Guaranty” survive a tenant’s bankruptcy termination? Lessons from 387 Park S. L.L.C. v. Schulman.

In the high-stakes world of New York commercial real estate, the “Good Guy Guaranty” is often viewed as a tenant’s ultimate safety net. However, a recent decision by the New York Supreme Court, 387 Park S. L.L.C. v. Schulman (Feb 11, 2026), serves as a critical reminder that even the strongest guarantees can be limited by bankruptcy proceedings and the specific mechanics of a “vacate date.”

Landlords need to ensure their protections are ironclad and tenants need to understand the limitations of these provisions.

The Case at a Glance

The landlord (387 Park S. L.L.C.) sought over $8.8 million in unpaid rent and damages from two individual guarantors after the tenant, a restaurant group, defaulted on a lease with annual rent exceeding $2 million.

The landlord argued that because the tenant failed to provide a required 120-day notice of its intention to vacate, the guarantors should be on the hook for the remainder of the lease term. The court, however, ruled that liability was limited only to the date the premises were actually surrendered—largely because a bankruptcy judge had terminated the lease by operation of law.


Key Takeaways for Landlords and Property Managers

1. Bankruptcy Can “Clip” Your Guaranty

One of the most significant aspects of this ruling is the court’s deference to the bankruptcy stay and subsequent lease termination. Even though the “Good Guy” requirements (like the 120-day notice) weren’t met, the court held that the landlord could not recover for the entire lease term against the guarantors once the bankruptcy judge terminated the lease.

  • Management Tip: When a tenant enters bankruptcy, don’t assume your guaranty covers the full term of the lease. You must move quickly within the bankruptcy proceedings to establish the “Vacate Date” as early as possible to quantify your claim.

2. The “Defenses Waived” Clause is Your Best Friend

The landlord won on the issue of liability because the guaranty included a clause stating the defendants “waive all defenses other than payment in full.” This prevented the guarantors from blaming the landlord for construction delays or delivery issues to avoid paying.

  • Management Tip: Guaranties should be reviewed to see if they contain a broad waiver of defenses. As seen in this case, it allows the court to grant summary judgment on liability quickly, moving the fight straight to the “how much” phase rather than “if” they owe.

3. Signature Verification Still Matters

One defendant tried to claim her signature on a lease amendment was a forgery. While the court dismissed this (noting she had verified the signature in a previous lawsuit), it highlights a common delay tactic.

  • Management Tip: For high-value commercial leases, notarized signatures can turn a “forgery” defense from a potential headache into a non-starter.

4. The “Vacate Date” Ambiguity Trap

The court ordered a trial specifically to determine the exact date the tenant left (the “Vacate Date”). The parties were arguing over a window of just a few days/weeks, but at $2 million a year, every day matters.

  • Management Tip: When a tenant vacates—especially under a court order or bankruptcy—management should document the surrender immediately. Take photos, change the locks, and issue a formal “Notice of Re-entry” to cement the vacate date in the record.

How Experience Real Estate Counsel Can Protect Your Portfolio

The Schulman case proves that even with a multi-million dollar lease, a landlord’s recovery can be limited by the intersection of bankruptcy law and the specific language of a guaranty. To protect yourself, your management team must be disciplined in its documentation and aggressive in its legal positioning.

Here’s the case if your interested in an all the details ()

387 Park S. L.L.C. v Schulman __ 2026 __ New York Other Courts Decisions __ New York Case Law __ New York Law __ U.S. Law __ JustiaDownload
Condo & Coop Licenses in NYC: Granting Access to Adjoining Buildings for Necessary Work

Condo & Coop Licenses in NYC: Granting Access to Adjoining Buildings for Necessary Work

As a board member or property manager of a condominium or cooperative association in New York City, you’re often dealing with the complexities of neighboring buildings needing to protect or access your building in order to perform work on their own building. Situations frequently arise where access to your building, or granting access to an adjacent building, is necessary for essential maintenance, repairs, or protective measures. This often involves the granting or receiving of a license, a process that demands careful consideration to protect your building’s interests. This article explores the legal landscape surrounding these inter-building licenses in NYC, offering guidance on how to navigate these situations effectively.

Why Licenses Are Necessary

In densely populated NYC, buildings often share party walls, or rely on each other for structural support or access to utilities. Whether it’s waterproofing a shared wall, repairing a damaged facade that impacts a neighboring building, or accessing your building to install protective scaffolding during adjacent construction, formalizing these arrangements with a license agreement is crucial.

Key Considerations for License Agreements (When Granting Access):

When your building is granting access to an adjacent building, a well-drafted license agreement is paramount. Here are some of the key elements:

  • Scope of Work: Precisely define the work to be performed by the neighboring building, including detailed descriptions, specifications, and architectural drawings if necessary. Limit the scope to only what is absolutely essential.
  • License Consideration: Specify consideration that is going to be required for your building to give a license to your neighbor. Sometimes fees are warranted and other times just being neighborly is the way to go because one day you may need a license from that neighbor.
  • Duration of Access: Specify exact dates and times, including provisions for extensions only with written approval from your board. Strictly limit the timeframe to minimize disruption.
  • Responsibilities of the Parties: Clearly delineate who is responsible for what. Who will bear the cost of the work? Who is responsible for repairing any damage to your building caused by the adjacent building’s work? Who will oversee the work?
  • Insurance and Liability:  Crucially, require the adjacent building to provide comprehensive insurance, including general liability, property damage, and workers’ compensation. Obtain certificates of insurance and ensure your association is named as an additional insured. A robust indemnification clause is essential, protecting your building from any claims arising from the access and the work.
  • Indemnification: This clause should be broad, covering any damages or injuries to persons or property arising from the adjacent building’s actions or inactions.
  • Restoration of Your Premises: The agreement must detail the obligation to restore your building to its original condition after the work is completed, including repairing any damage and cleaning the area. Include a process for inspection and approval of the restoration.
  • Security Measures: Address security concerns. Who will have access to your building? What security protocols will be followed?
  • Dispute Resolution: Include a mechanism for resolving disputes, such as mediation or arbitration.
  • Legal Counsel: Consult with legal counsel before granting any access. Protecting your building is paramount.

Key Considerations for License Agreements (When Receiving Access):

When your building needs access to an adjacent building, while some of the above points still apply, the focus shifts:

  • Necessity: Demonstrate the absolute necessity of the access to the neighboring building.
  • Least Intrusive Method: Explore all less intrusive alternatives before requesting access.
  • Reciprocity: Consider the implications of future reciprocal access requests from the neighboring building.
  • Negotiation: Be prepared to negotiate terms that are reasonable and protect the neighboring building’s interests.

NYC-Specific Considerations:

  • NYC Administrative Code: Be aware of relevant sections concerning building codes, regulations, and party wall agreements.
  • NYC Department of Buildings: Familiarize yourself with permit requirements and procedures.
  • NYC Housing Maintenance Code: For co-ops, understand the code’s implications.

Common Pitfalls to Avoid:

  • Verbal Agreements: Never rely on verbal agreements. Everything must be in writing.
  • Insufficient Detail: Vague agreements lead to disputes.
  • Inadequate Insurance: This is a major risk. Verify insurance coverage independently.
  • Unreasonable Demands: Avoid making unreasonable demands, as this can hinder negotiations.
  • Failure to Document: Thoroughly document the condition of both buildings before and after the work.

Best Practices:

  • Proactive Communication: Maintain clear communication with the neighboring building.
  • Professionalism: Maintain a professional and respectful demeanor.
  • Timely Execution: Execute the license agreement well in advance.
  • Record Keeping: Keep detailed records.

Conclusion:

Inter-building licenses in NYC require careful consideration. Protecting your building is the priority. By understanding the legal requirements, following best practices, and consulting with legal counsel, board members and property managers can navigate these complex situations effectively, minimizing risk and ensuring the long-term integrity of their building.

NYC Condo Construction Defect Lawsuits: 3 Key New Cases for Boards

NYC Condo Construction Defect Lawsuits: 3 Key New Cases for Boards

In New York, the legal landscape governing construction defect disputes between condominium boards and developers is complex and often contentious. Three recent cases highlight the nuances of such litigation, shedding light on the causes of action, procedural considerations, and the scope of damages that can be pursued.

Breach of Contract and Fraudulent Conveyances:

In Board of Managers of the 51 Jay Street Condominium v. 201 Water Street LLC, the board sued the sponsor and developer for alleged construction defects. The court dismissed claims for breach of fiduciary duty and fraudulent conveyances against the sponsor’s individual board members, emphasizing that the board’s primary recourse was through breach of contract claims against the developer. This case underscores the importance of focusing on contractual obligations and the developer’s direct responsibility for defective work in some cases where breach of fiduciary duty and fraudulent conveyance claims cannot be stated and supported.

Consequential Damages and Implied Warranties:

Board of Managers of the 37, 39 Madison Street Condominium v. 31 Madison Development, LLC involved a dispute over defective common areas. The court limited the board’s ability to claim consequential damages, relying on a limited warranty clause in the purchase agreements. Additionally, claims for unjust enrichment, breach of implied warranty, and negligence were dismissed as precluded by the contract and warranty. This is not the case for many condominiums and experienced counsel can advise how to state and support these claims in many cases. This decision highlights the impact of contractual limitations on available remedies and the need for boards to carefully review and negotiate warranty provisions.

Fraud in the Inducement and Sponsor Board’s Fiduciary Duty:

In Board of Managers of 570 Broome Condominium v. Soho Broome Condos LLC, the board successfully alleged fraud in the inducement against individual sponsor representatives who made misrepresentations in the offering plan. The court also upheld claims for breach of fiduciary duty against sponsor-appointed board members who engaged in self-dealing and mismanaged the budget. This case demonstrates that while contractual claims are essential, boards can also pursue actions based on fraudulent conduct and breaches of fiduciary duties by sponsor representatives.

Key takeaways for Condo Boards and Management:

These cases illustrate the multifaceted nature of construction defect litigation in New York. Condominium boards must carefully assess the specific facts of their situation, consult with experienced legal counsel, and strategically pursue the most appropriate causes of action to protect the interests of unit owners.

Board of Mgrs. of the 51 Jay St. _dominium v. 201 Water St. LLC_2024 N.Y. Misc. LEXIS 8247Download
Board of Mgrs. of the 37_ 39 Madison St. _dominium v. 31 Madison Dev._ LLC_2024 N.Y. App. Div. LEXDownload
Board of Mgrs. of 570 Broome _dominium v. Soho Broome _dos LLC_2024 N.Y. App. Div. LEXIS 5093Download
Condo, Coop and HOA Boards have to Comply with the Corporate Transparency Act Now or Face Significant Federal Penalties

Condo, Coop and HOA Boards have to Comply with the Corporate Transparency Act Now or Face Significant Federal Penalties

The Corporate Transparency Act (“CTA”) is a federal law that was enacted in 2021 to stop individuals in foreign countries from illegally moving money into the United States.  The CTA requirements for certain types of corporate entities in the United States.  The Federal Crimes Enforcement Network (“FinCEN”), is the federal agency that is charged with enforcing the Corporate Transparency Act. FinCEN has decided that community associations like condos, cooperatives and homeowners’ associations are required to comply with the CTA or face stiff penalties.

What are the potential penalties for failing to comply with the CTA?

The penalties right now for failing to comply with the CTA are as follows:

  • Civil penalty of up to $591 for each day that a violation continues.
  • Criminal penalty of up to $10,000 and possible imprisonment of up to 2 years.

The complexity with community associations is that the people who have to file with FinCEN include board members, officers and others connected to the association who are considered Beneficial Owners under the CTA. As the board members and officers’ information changes or people change positions, updated filings have to be made to comply with the CTA. Boards need a centralized way to comply with CTA in which they don’t have to worry that all their other board members, officers and Beneficial Owners have done what they individually have to do in order for the association and its Beneficial Owners to comply so that no one risks the harsh penalties under the CTA.

Are Community Associations Required to Comply with the Corporate Transparency Act?

The Corporate Transparency Act defines a domestic reporting company as a corporation, limited liability company, and any other entity created by the filing of a document with a secretary of state or any similar office in the United States. Almost all condo, cooperative and homeowners’ associations are organized as nonprofit corporations and would be domestic reporting companies under the Corporate Transparency ActFinCEN has clarified that community associations are definitely covered, and their beneficial owners have to comply.

What are the reporting requirements for Community Associations under the CTA

All reporting companies are required to file beneficial ownership information reports with FinCEN.  The CTA defines a beneficial owner as any individual who, directly or indirectly, (i) exercises substantial control over the entity or (ii) owns or controls 25% or more of the ownership interests.  While FinCEN has adopted a broad definition of what constitutes substantial control, and while many definitions presumably only apply to for-profit entities, it will typically include directors and officers of a nonprofit corporation, such as a community association, as it includes individuals that direct, determine, or have substantial influence over the decisions of the reporting company. According to FinCEN, a reporting company will have to submit the following information about the corporate entity:

  • Its legal name;
  • Any trade names, “doing business as” (d/b/a), or “trading as” (t/a) names;
  • The current street address of its principal place of business;
  • Its jurisdiction of formation or registration; and
  • Its Taxpayer Identification Number.

The person who submits the report, known as the company applicant, will need to provide the following information:

  • The individual’s name;
  • Date of birth;
  • Address; and
  • An identifying number from an acceptable identification document such as a passport or U.S. driver’s license, and the name of the issuing state or jurisdiction of identification document.

An image of the identification document used to obtain the identifying number must be submitted.  If the company applicant works in corporate formation—for example, as an attorney or corporate formation agent—then the reporting company must report the company applicant’s business address. Otherwise, the reporting company must report the company applicant’s residential address.

What are the reporting requirements for beneficial owners under the Corporate Transparency Act?

FinCEN will also require the following information to be reported for everyone that qualifies as a beneficial owner:

  • The individual’s name;
  • Date of birth;
  • Residential address; and
  • An identifying number from an acceptable identification document such as a passport or U.S. driver’s license, and the name of the issuing state or jurisdiction of identification document.

An image of the identification document used to obtain the identifying number must be submitted. The only acceptable forms of identification are:

  • A non-expired U.S. driver’s license (including any driver’s licenses issued by a commonwealth, territory, or possession of the United States);
  • A non-expired identification document issued by a U.S. state or local government, or Indian Tribe;
  • A non-expired passport issued by the U.S. government; or
  • A non-expired passport issued by a foreign government (only when an individual does not have one of the other three forms of identification listed above).

How often will community associations be required to submit reports under the Corporate Transparency Act?

Community associations that are in existence as of January 1, 2024, which are subject to the CTA, must submit beneficial owner information reports to FinCEN on or before January 1, 2025.  After an initial report is submitted, any changes to the beneficial ownership information must be reported to FinCEN within 30 days.  As directors and officers and their information changes, updated reports will have to be submitted in that short timeframe. That means at least once a year after the annual meeting, a new filing will have to be submitted if the board members or officers change.

Elderly & Mentally Compromised Residents in Your Condo or Coop are a Significant Challenge for Board Members and Management

Elderly & Mentally Compromised Residents in Your Condo or Coop are a Significant Challenge for Board Members and Management

The demographics of many multifamily buildings are shifting. The original residents who bought in decades ago are now aging in place, leading to a rise in the number of elderly residents and those with mental health challenges. This presents unique challenges for boards and property managers who have a fiduciary obligation to all owners/shareholders and sometimes have to make tough decisions in these situations, especially if the persons pose a risk to the life, health and safety of other residents.

The Challenges of an Aging Population

As residents age, they may face health issues, mobility limitations, cognitive decline, or mental health challenges. These can manifest in various ways, from difficulty maintaining their units to disruptive behavior or even safety hazards. While these situations can be distressing for everyone involved, it’s crucial to remember that these residents are still valued members of your community. That said, if they pose a risk to other residents, the board and management should engage counsel to assure that laws are compiled with and that decisions are made by the board in a way that satisfies their fiduciary duty.

There’s no explicit legal requirement for boards to provide special care to elderly residents or those with mental health issues, beyond what’s mandated by laws like the ADA. Boards may feel that there’s a moral obligation to show compassion and support, but when the residents pose a potential danger to others in the association community, tough decisions by the board must be made to ensure the safety and well-being of all its members including the resident.

Steps for Boards and Managers to Consider with Experienced Counsel at the Helm

  • Initial Contact: Communications with the resident, informing the resident of the situation and requesting a meeting to discuss the matter.
  • Potential Outreach to Relatives: If the resident is unresponsive or unwilling to meet, attempt to contact potential relatives to intervene ensuring the resident’s well-being and that of the entire association community.
  • Adult Protective Services: If family intervention is unsuccessful, consider contacting Adult Protective Services to help.
  • Legal Action: As a last resort, explore the possibility of legal action for nuisance in a condominium, or a notice to cure in a coop, if the resident’s behavior poses a health or safety risk to the community.  With Court involvement, sometimes the help that a resident needs is facilitated, or this action could remove the person from the association community for their own benefit and that of the other owner/shareholders, residents, contractors, employees and others impacted by the resident.

Remember, every association is different, and there’s no one-size-fits-all solution. By approaching these challenges with empathy, understanding, and a willingness to adapt, you can ensure that your community remains a welcoming and supportive place for everyone, but also a place that residents are not worried about their own life, health and safety because of their neighbors. These situations are tough and a minefield for boards and management and should be traversed carefully.

Navigating Late Fees and Fines: A Guide for Co-op and Condo Boards

Navigating Late Fees and Fines: A Guide for Co-op and Condo Boards

Governing a cooperative or condominium association requires maintaining order and ensuring financial stability. Late fees and fines are essential tools for boards to achieve these goals, but their implementation must be carefully considered. This article explores the legal framework and best practices surrounding late fees and fines in New York, focusing on three key questions:

  1. Authority: Boards must first establish their authority to impose these charges. For condominiums, the power to fine is typically granted in the bylaws. However, co-op boards must rely on specific provisions in their proprietary lease or, in some cases, inherent authority based on their ability to set cash requirements and house rules. It is crucial for boards to understand and adhere to their specific governing documents.
  2. Enforceability: The rule or regulation a fine is based on must be enforceable. Boards must ensure their rules are valid before enforcing them through fines.
  3. Reasonableness: Fines and late fees must be reasonable and not constitute unenforceable penalties. Courts have provided guidance on this issue, but they remain fact sensitive analyses. Staying lower than a state prohibited usury rate of interest is a good idea. Additionally, co-ops in New York are subject to the Housing Stability and Tenant Protection Act, which limits late fees to 8% of the monthly maintenance charge.

In conclusion, while late fees and fines are powerful tools for co-op and condo boards, their implementation requires careful consideration and adherence to legal and regulatory boundaries. By understanding the authority to impose these charges, ensuring the enforceability of the underlying rules, and establishing reasonable fee structures, boards can effectively maintain order and financial stability within their communities while minimizing the risk of legal challenges.

Good Cause Eviction Law Takes Effect in New York: What Landlords Need to Know

Good Cause Eviction Law Takes Effect in New York: What Landlords Need to Know

On April 20, 2024, a significant change came to New York’s landlord-tenant laws with the passage of the Good Cause Eviction Law (“Good Cause”). This wide-sweeping law affects rental housing in New York City and offers potential expansion into villages, towns, or cities across the state. Colbert Law LLC is here to provide clarity on the law’s requirements and implications for landlords. Our cooperative and condo boards are thrilled by the specific exclusion of cooperatives and condos from the law, but other landlords not excluded will have to comply with this tenant friendly law.

Key Points of Good Cause Eviction

  • Limits on Evictions: Landlords now face restrictions when seeking to remove tenants. Evictions require “good cause”, as defined by the law (see below). A court order is required for removal, even if due to non-renewal of a lease.
  • Rent Increase Regulation: Rent increases exceeding a certain threshold are presumed unreasonable. Landlords must justify larger increases, with property tax increases, significant repairs, and other factors considered by the court.
  • Mandatory Notices: All leases (new and renewals) and other key notices must include a “Good Cause Eviction Law Notice.” Even exempt housing units need this notice, explicitly stating the exemption.

What is “Good Cause”?

The law defines specific grounds under which a landlord can pursue eviction:

  • Non-payment of rent (unless deemed “unreasonable”)
  • Significant lease violations
  • Nuisance behavior
  • Property damage
  • Illegal use of the premises
  • And other specific scenarios (full list in the original law)

Exemptions: Important for Landlords to Understand

Good Cause does not have universal coverage. Key exemptions include:

  • Units with monthly rent exceeding 245% of HUD-designated Fair Market Rent.
  • Buildings owned by landlords with 10 or fewer units within New York State.
  • Owner-occupied buildings with 10 or fewer units.
  • Units already under rent regulation.
  • Units designated as affordable housing through specific programs.
  • Buildings with a Temporary/Permanent Certificate of Occupancy issued after January 1, 2009 (exemption lasts for 30 years).
  • Cooperatives and condos

Opt-in for Areas Outside NYC

Villages, towns, and cities elsewhere in New York can choose to adopt Good Cause. They may establish their own rent thresholds for exemptions

Is Your Co-op Vulnerable to Unauthorized Pets? The Pet Law is a Beast

Is Your Co-op Vulnerable to Unauthorized Pets? The Pet Law is a Beast

In the case of 360 E. 72nd St. Owners Inc. v. Wolkoff, a New York State Court in Manhattan handed down a decision regarding pets in cooperative buildings that co-op boards and property managers should beware. The outcome underscores the importance for co-ops to take prompt legal actions when dealing with residents who violate pet-related house rules and the risks of delaying enforcement. Time is of the essence.

The defendant, a co-op resident, owned a mixed-breed dog that included American Staffordshire Terrier, a breed prohibited by the building’s House Rules. The co-op board was aware of the dog but failed to start a legal action seeking the dog’s removal within three months, as required under New York City Administrative Code §27-2009.1.

Because the co-op didn’t act quick enough, its only hope was to prove in a full-blown hearing with witnesses and other evidence that “the harboring of a household pet causes damage to the subject premise, creates a nuisance or interferes substantially with the health, safety or welfare of other tenants or occupants of the same or adjacent building or structure” (NY Code § 27-2009.1 (d)). The court held for the pet owner, upholding a strict application of the Pet Law.

Key Takeaways for Coop Boards and Their Property Managers

  • Time is of the Essence: If a resident violates pet-related house rules, co-op boards need to take immediate legal action. The three-month window specified in the New York City Administrative Code is absolute. Failing to act promptly waives the co-op’s right to enforce those rules, even against prohibited breeds.
  • Breed Doesn’t Matter: The court decision emphasized that the particular breed of the animal is irrelevant. The focus is on whether the animal’s presence was known and if the required legal action was taken within the specified timeframe.
  • Waiver Exception: There is a narrow exception to the law. If a pet causes property damage, creates a nuisance, or substantially interferes with other residents’ health, safety, or welfare, the three-month rule doesn’t apply. However, co-op boards bear the burden of proving that the animal fits this exception, based on its specific behavior, not just breed generalizations. Collecting evidence quickly and having experienced counsel prepare to present a case for waiver is critical or you’ll be stuck with the pet in the building.

This court decision highlights the challenges faced by co-op boards when enforcing pet policies. It reinforces the importance of proactive measures, clear communication, and timely legal action to protect the interests of their co-op community.

Read the decision here.

360-E.-72nd-St.-Owners-Inc.-v.-Wolkoff_-2024-N.Y.-Misc.-LEXIS-1717Download
Holding Condominium Developers and Their Principals Liable

Holding Condominium Developers and Their Principals Liable

In Board of Managers of the Brighton Tower II Condominium v. Brighton Builder, LLC, the Second Department which overseas Brooklyn and Long Island lower courts, issued a decision which clarifies what condo boards and owners have to establish in order to succeed against sponsors and their principals in construction defect cases. The court offered important clarifications on when condo boards can sue sponsors and their principals, as well as time limits for doing so. Here’s what condo boards and their management need to know at least in the Second Department:

1. Limited Liability for Sponsor’s Principals:

  • Merely signing the offering plan as a sponsor’s principal does not automatically create personal liability for contractual breaches related to the condo’s purchase agreements.
  • Boards seeking to hold a sponsor’s principal individually accountable must establish grounds for “piercing the corporate veil”. This requires proof of complete domination of the sponsor entity and its abuse for fraudulent purposes that caused harm to the condo board.

2. Piercing the Corporate Veil: What Boards Need to Prove

  • Complete Control: The principal must have exercised near-total control over the sponsor company’s actions related to the dispute. Being a manager or controlling principal is not enough on its own.
  • Abuse and Fraud: The principal must have misused this control to commit a wrong (e.g., commingling assets, diverting condo funds) resulting in concrete harm.

3. Breach of Fiduciary Duty: Timing Matters

  • The statute of limitations for a fiduciary duty breach by a sponsor principal acting as board member or officer doesn’t start until the relationship is terminated or the duty is openly repudiated.
  • Condo boards should be mindful of the applicable limitations period (often 3-6 years) but may not need to rush to action if the fiduciary relationship is ongoing.

4. Conversion Claims: Be Aware of the Clock

  • Unlike fiduciary breaches, the limitations period for conversion (misuse of condo funds) starts when the wrongful act occurs, not when it is discovered.
  • Boards must act within the 3-year period from the date that funds were allegedly diverted or used improperly according to the Court.

It’s a good idea to thoroughly document any suspected wrongdoing, including control exercised by a principal, financial discrepancies, and communications indicating a breach of duty. While you’re doing that keep an eye on the statute of limitations clock and get early legal advice from experienced counsel.

Read the Court’s Decision here.

Board-of-Mgrs.-of-the-Brighton-Tower-II-Condominium-v-Brighton-Bldr.-LLC-2024-NY-Slip-Op-01903Download
Condo Boards: Know Your Responsibilities to Avoid Liability

Condo Boards: Know Your Responsibilities to Avoid Liability

Condominiums have a contractual duty to maintain common elements. While the business judgment rule normally protects condo board members from personal liability if their choices seem unwise, it won’t shield the condo if the board breaches its contractual obligations to owners. Boards who neglect these responsibilities could open the condominium up to significant liability.

The Case: 580 Llorrac St. Corp. v. Board of Managers of 580 Carroll Condo.

In this case, a condo unit owner suffered water damage to its unit for several years due to the board’s failure to promptly repair a common element – the building’s facade. The owner repeatedly alerted the board to the ongoing water infiltration. Expert reports confirmed that the damage was directly caused by the degraded facade.

Despite this, the board took over a year to even investigate the source of the leaks and delayed repairs for yet another seven months. The court ultimately ruled this was a breach of the condo’s bylaws, which contractually obligated the board to maintain common elements.

Key Takeaways for Property Managers & Boards

  • Common Element Maintenance is Crucial: Condo boards can’t avoid their responsibility to repair and maintain common areas. Ignoring issues will likely lead to greater damage and potentially, lawsuits.
  • Promptness Matters: Contractual language often calls for “prompt” or timely action. Boards may be liable if they delay repairs without a reasonable justification.
  • The Business Judgement Rule Has Limits: Boards usually enjoy protection under the business judgment rule, meaning courts won’t second-guess their decisions. However, this rule does not always apply.
  • Mitigation of Damages: Unit owners have a duty to mitigate (minimize) damages to the extent possible, but failure to do so won’t completely bar them from suing the condo over breach of contract.

How to Protect Yourself as a Board or Property Manager

  • Know Your Bylaws: Thoroughly understand your condo’s bylaws and governing documents, outlining your specific obligations regarding common areas.
  • Act Reasonably Prompt on Reports: Don’t drag your feet when unit owners report leaks or other damage that might relate to common elements. Investigate promptly.
  • Document Your Process: Keep meticulous records of all reported issues, investigations, the decision-making process, and contractor bids. This can help if a disagreement arises.
  • Consult Experts: If in doubt about the technical aspect of a problem, get advice from professionals like engineers and building inspectors.

Here is the 580 Carroll Condo Court decision by the Supreme Court in Brooklyn, New York.

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Recent Attorney Publications

  • When Contractors Lack Licenses: Key Lessons for Condos, Co-ops, and HOAs July 25, 2026
  • When Bankruptcy Won’t Stop Your Foreclosure Sale: What Condo Boards and Management Need to Know About Repeat Filers July 22, 2026
  • When Repetitive Filings Cross the Line: Lessons from Fulton v. Yameogo July 21, 2026
  • Condominium Boards: Why Being Aware of First Mortgage “Standing” Can Protect Your Community’s Bottom Line July 13, 2026
  • Winning the Common Charge Battle: How Condo Boards Prevail Against Defiant Unit Owners July 2, 2026

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Latest Publications

  • When Contractors Lack Licenses: Key Lessons for Condos, Co-ops, and HOAs July 25, 2026
  • When Bankruptcy Won’t Stop Your Foreclosure Sale: What Condo Boards and Management Need to Know About Repeat Filers July 22, 2026
  • When Repetitive Filings Cross the Line: Lessons from Fulton v. Yameogo July 21, 2026
  • Condominium Boards: Why Being Aware of First Mortgage “Standing” Can Protect Your Community’s Bottom Line July 13, 2026

© 2026 Colbert Law LLC Attorney Advertising. Prior results do not guarantee a similar outcome.

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Manhattan Office

  • 315 Madison Avenue, Suite 4032, New York, New York 10017
  • 646.880.3000
  • 646.880.3048

Westchester Office

  • 44 South Broadway, 21st Floor, White Plains, New York 10601
  • 646.880.3000
  • 646.880.3048

Connecticut Office

  • 55 Post Road W, 2nd Floor, Westport, Connecticut 06880
  • 203.349.8100
  • 646.880.3048

OUR EXPERTISE

When Contractors Lack Licenses: Key Lessons for Condos, Co-ops, and HOAs

July 25, 2026

A recent NYC Civil Court decision (Fortes v. Decorating and...

When Bankruptcy Won’t Stop Your Foreclosure Sale: What Condo Boards and Management Need to Know About Repeat Filers

July 22, 2026

For condominium boards foreclosing on unpaid common charges,...

When Repetitive Filings Cross the Line: Lessons from Fulton v. Yameogo

July 21, 2026

Community association boards—whether governing condos,...

Condominium Boards: Why Being Aware of First Mortgage “Standing” Can Protect Your Community’s Bottom Line

July 13, 2026

When a condominium unit owner defaults on their monthly...

Winning the Common Charge Battle: How Condo Boards Prevail Against Defiant Unit Owners

July 2, 2026

Condominium boards and property managers face a unique,...

When the Neighbor Builds: What Condo and Co-Op Boards Need to Know

June 29, 2026

Construction in New York City is a fact of life, but when a...

Succession Rights in Limited-Equity Co-ops: Practical Lessons from Mutual Redevelopment Houses v. Manyevitch

June 12, 2026

Succession disputes are among the most sensitive and...

The Post-Settlement Trap: What Fiondella Teaches Co-op Boards About Stipulations and Continuing Habitability Claims

June 9, 2026

For New York cooperative boards and managing agents,...

The Derivative Action Threat: Why “Limited Common Elements” Present Litigation Risks for Condominium Boards and Managers

May 16, 2026

A recent decision by the Appellate Division, First...

Governance and Rule-Making in the Modern Condominium

April 27, 2026

Reflections on 10MSW17D LLC v. Bd. of Managers of 10...

Don’t Delay: Why Timely Enforcement of Common Charges is Critical for Condo Boards

April 15, 2026

A recent decision from the Supreme Court of New York,...

RPAPL § 881 Licenses, and Why Fee Reimbursement Is a Core Deal Term

April 13, 2026

Boards and managers of condominiums, cooperatives, and...

The 432 Park Decision: A Masterclass in Risk Management for New York Condo Boards

April 2, 2026

New York condominium boards and management companies operate...

Protecting Your Building’s Integrity: Lessons from Board of Mgrs. of the 80th at Madison Condominium v. 1055 Madison Ave. Owners LLC

March 31, 2026

As a condominium board member or property manager, your...

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